Observation
Multiple systems and side spreadsheets usually mean no single owner is accountable for a current picture of work. People invent private truths because the public ones cannot be trusted.
Why it happens
Status lives in inboxes. Definitions differ by team. Numbers become political. Buying another dashboard without naming ownership multiplies the fragments.
Leadership implication
Name who owns the current picture of active work. Agree definitions first. Then simplify tools. Visibility is a discipline, not a report.